The academic and administrative policy of the College subscribes to the nondiscrimination provision of Title VI of the Civil Rights Act of 1964 and Title IX of the Higher Education Act of 1972 and subsequent Amendments.
The College of Coastal Georgia is an affirmative action/equal opportunity/equal access institution and does not discriminate on the basis of race, color, national origin, sex, age, handicap, veteran’s status or any other protected category in its educational programs and activities and employment.
The Affirmative Action/Equal Opportunity Officer is the Director of Human Resources, Room 109, Administration Building.
The College of Coastal Georgia, in compliance with the Family Educational Rights and Privacy Act of 1974 and subsequent amendments, releases no information restricted by that Act without student consent.
The College of Coastal Georgia is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award 12 associate and baccalaureate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 or call 404.679.4500 for questions about the accreditation of the College of Coastal Georgia.
As a member of the University System of Georgia, the college is approved for certifying Veterans' benefits by the Veterans' Administration and is recognized by the U.S. Department of Justice, Immigration and Naturalization Service, the Georgia Department of Education, and the Georgia Board of Nursing.
The Campus Security Report (CSR) statistics are derived from incident reports initiated and maintained by the Campus Police Department. Data are compiled each calendar year and the CSR is published and disseminated in January; interim reports may be published throughout the academic year. For brevity in the CSR, only those crimes recognized under the Student Right to Know Act are included. Incidents such as petty theft (the most prevalent on-campus criminal activity) and other less serious offenses are not enumerated. For serious crime or other safety-related incidents in which immediate notifications are needed to help the College's participants take protective measures, the Campus Police will take necessary and appropriate actions for such notifications.
Information regarding graduation and transfer-out rates, as required by the Higher Education Act of 1965 as amended, for CCGA may be obtained from the Office of Institutional Research and Planning.
THE COLLEGE YEAR
The College of Coastal Georgia operates on the semester system. The academic year is the Fall and Spring semesters and Summer terms with sessions of various lengths.
UNITS OF CREDIT
The Fall and Spring semesters each extend over a period of 15 weeks. The semester hour is the unit of credit in all courses. Summer semester is approximately eight weeks.
CLASSIFICATION OF STUDENTS
Students are classified at the beginning of each semester based on their overall cumulative earned hours.
|Freshman||0-29 semester credit hours completed|
|Sophomore||30-59 semester credit hours completed|
|Junior||60-89 semester credit hours completed|
|Senior||90 or more semester credit hours completed|
A normal course load is 15 to 18 semester credit hours per term. Student wishing to take more than 18 hours for any given term must complete a Request for Overload from the Academic Affairs office. A student is considered to be full-time if they are enrolled in 12 or more credit hours per semester, including summer.
|Full-time attendance||12+ semester credit hours|
|¾ time attendance||9-11 credit semester hours|
|Half-time attendance||6-8 credit semester hours|
|Part-time attendance||1-5 credit semester hours|
|Audit Enrolled||for no credit|
Students may repeat courses. Only the last grade earned will count towards the student's institutional grade point average and academic standing. All courses taken will be listed on the student's transcript. However if a student repeats a course previously taken at another school at CCGA, then the student may request that the initial grade be removed from their overall cumulative grade point average. Other colleges and grade point averages used for specific program admissions may use all classes on the student's transcript to calculate grade point average when making admission decisions.
ACADEMIC RENEWAL POLICY
Degree-seeking students who have experienced academic difficulty can make a fresh start one time only, provided the following conditions are met:
- An absence of at least three calendar years from any and all colleges or universities.
- Request must be made within the first three semesters after re-enrollment or within one calendar year.
If Academic Renewal is approved, all previously attempted course work continues to be recorded on the student's official transcript, as designated by the # symbol, but will NOT be calculated in the institutional grade point average. The Regents' Cumulative GPA is not adjusted.
Academic credit for previously completed course work--including transfer course work--will be retained only for courses in which an A, B, C or S grade has been earned. Retained grades are calculated in the Academic Renewal GPA.
Adjusted grade point averages created by Academic Renewal will not be used to determine Academic Honors for graduation or to supersede financial aid policies regarding Satisfactory Academic Progress or HOPE eligibility. Reentry into any program is not automatic.
Students requesting Academic Renewal should contact the Office of the Registrar.
Tests and examinations are administered by the course instructor. The instructor will provide a syllabus, either in writing or D2L (electronic) format on the first class meeting that explains how the course grade will be determined. A student who is absent from a previously announced test may be given a zero on the test unless, in the judgment of the instructor, a make-up test is justified. A student will not be permitted to take a final examination at a time other than the regularly scheduled date unless approved by the course instructor and School Dean.
CREDIT BY EXAMINATION
A student may earn credit for certain courses through examination. The student may attempt credit by examination only once per course. Students may not receive more than 20 hours of credit by examination. Examinations include:
College-Level Examination Program. CLEP is a national computer-based standardized examination which allows the student to obtain college credit for specific courses designated by the College of Coastal Georgia. A list of available examinations, appointments, and fee information may be obtained from the testing office at 912-279-5809.
SCHOOL ADMINISTERED EXAMS
For courses where no CLEP or DANTES exams exist, a student may request an examination given within a School. Students may take this type of exam only when CLEP/DANTES exams are not available. School exams must be approved by the Vice President for Academic Affairs upon the recommendation of the Dean, and administered by the appropriate full-time faculty member. Department exams are not available to a student who has tried another method to receive credit for a specific course, or to a student who ever enrolled in the course. The student must pay the specified fee for taking the examination.
LEGISLATIVE REQUIREMENT IN HISTORY AND CONSTITUTION
All students graduating with a baccalaureate or associate degree from a state-supported college in Georgia must have taken coursework or otherwise demonstrated competency in United States and Georgia history and the United States and Georgia constitutions. At CCGA this requirement can be satisfied as follows:
- Successful completion of POLS 1101 and HIST 2111 or HIST 2112 at CCGA, or similar courses at other University System of Georgia institutions.
- Successful completion of United States history and/or United States government survey courses at accredited private colleges in Georgia or at accredited private or public colleges in other states satisfies the United States history and/ or constitution requirement. However, the Georgia history and constitution requirement must be satisfied by either passing the courses specified in bullet 1 above or by passing the locally developed examinations in Georgia history and constitution available through the School of Arts and Sciences office (279-5877).
- Successful completion of national examinations in United States history and/or United States government such as CLEP, AP, and others which may be determined as acceptable by CCGA satisfies the United States history and/ or constitution requirement. However, the Georgia history and constitution requirement must be satisfied by either passing the courses specified in bullet 1 above or by passing the locally developed examinations in Georgia history and constitution available through the School of Arts and Sciences office (279-5877).
A Student must complete learning goals in US Perspectives (US), Global Perspective (GL), and Critical Thinking (CT) as part of the core curriculum requirements. Learning goals are overlaid on courses in Areas A-E, and a student fulfills these requirements by taking courses in Area A-Mathematics (Critical Thinking), Area B-Global Issues (Global Perspectives) and, Area E-US History (US Perspectives).
All institutions of the University System of Georgia are on a 4.0 grade point system. The following grades are approved for use in institutions of the University System of Georgia and are included in the determination of the grade point average:
A Excellent (4.0)
B Good (3.0)
C Satisfactory (2.0)
D Passing (1.0)
F Failure (0.0)
WF Withdrew, Failing (0.0)
The following symbols are approved for use in the cases indicated but will not be included in the determination of the grade point average.
I - indicates that a student satisfactorily completed at least 80% of the required course work but, for non-academic reasons beyond the student's control, was unable to meet the full requirements of the course. If the I is not removed by mid-term of the term (semester or full summer) after it was received, the Registrar will change the I to an F. The student may apply to extend the time period to remove the I to the Vice President for Academic Affairs. An I will not count as course completion and will not satisfy any pre-requisite requirement.
IP - indicates that that progress was insufficient for course completion and the student must repeat the course - this is a final grade. This symbol can only be used in Learning Support courses.
AW - indicates that a student was administratively withdrawn without academic penalty.
P - indicates that a student has passed the course.
W - indicates that a student was permitted to withdraw without academic penalty.
WM - indicates a student was permitted to withdraw under the Board of Regents policy for military service refunds (704.0401).
S - indicates that credit has been given for completion of degree requirements other than academic course work.
T - indicates a transfer course. Transfer courses accepted for students who initially entered CCGA during or after Summer 2002 are designated by a grade and the accompanying T symbol, (e.g., AT).
U - indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work.
V - indicates that a student was given permission to audit a course.
K - indicates that a student was given credit for the course via a credit by examination program.
* - indicates course work is for institutional credit only and will not count towards a degree (e.g., institutional credit, Learning Support, and/or the College Success Seminar.)
NR - indicates grade not reported by the instructor.
# - indicates Academic Renewal.
CR - indicates credit for approved life experience (e.g., PE credit for military service).
^ - indicates a transfer class was not accepted in transfer to satisfy a chosen degree.
% - indicates a College Preparatory Curriculum (CPC) requirement has been fulfilled.
INSTITUTIONAL CREDIT COURSES
Learning Support courses may not be used to meet degree requirements and are designated by the symbol*. A Learning Support exit course is one that leads to entry into a Core Curriculum course; a student must have passed all course requirements to exit the course and receive a grade of A, B, or C.
GRADES AND TRANSFER CREDITS
Students transferring academic work from another accredited institution will receive credit hours and grades. All courses taken at the prior institution will be shown on the CCGA Transcript. All transferred courses may not be used to meet specific programs requirements. The college reserves the right to deny credit for any course taken while a student is under suspension from any college or university.
PHYSICAL EDUCATION CREDIT FOR MILITARY SERVICE
Upon submission of a written request and a copy of the DD 214 form, students enrolled in the College of Coastal Georgia may receive physical education activity credit for prior military service as follows:
Completion of Basic Training equals two semester credit hours.
QUALITY POINTS AND GRADE POINT AVERAGE
Cumulative Grade Point Average
The Georgia Board of Regents' overall cumulative grade point average at each institution within the University System of Georgia will be calculated by dividing the number of credit hours scheduled in all courses attempted in which grades of A, B, C, D, F, or WF have been received into the number of grade points earned on those hours.
|Cumulative GPA =||total grade points earned|
|total graded hours attempted|
Total grade points earned = grade multiplied by course hours where an
A = 4
B = 3
C = 2
D = 1
F = 0
WF = 0
Institutional credit and/or institutional adjusted grade point average do not affect the Regents' Cumulative grade point average. The Regents' Cumulative grade point average is not reflected on the academic transcript but is available upon request in the Registrar's office.
A student's cumulative semester and adjusted grade point averages (GPA) are based upon a quality point system.
Quality Points: Quality points are assigned for each semester credit hour as follows:
A - 4 points
B - 3 points
C - 2 points
D - 1 point
F - No points
Cumulative Grade Point Average
The cumulative grade point average is calculated by dividing the number of hours scheduled in all courses attempted in which a grade of A, B, C, D, F, or WF has been received into the number of grade points earned on those hours scheduled. The cumulative grade point average will be recorded on the student's permanent record. Institutional credit is not used to calculate cumulative grade point average.
Term Grade Point Average
The term GPA is calculated as the ratio of CCGA quality points earned in the current semester to the number of semester credit hours for which a final grade is assigned in that semester (excluding Learning Support courses)
Institutional (Adjusted) Grade Point Average
The institutional (Adjusted) GPA is calculated using only the grades of courses taken at CCGA (excluding Learning Support courses). The institutional grade point average is used only in matters of academic warning, probation, and dismissal. Institutional (Adjusted) grade point average will not be used to determine academic honors.
Minimum Satisfactory Academic Requirements
PENDING REQUIRED APPROVALS
Good Academic Standing
To be in good academic standing, the student must earn a minimum cumulative grade point average 2.0 and complete the minimum of 66.7% of the total enrolled credits for each semester. For transfer students, all credits earned prior to enrollment will be included in determining satisfactory academic progress, unless the student is eligible and applies for academic forgiveness.
Students will be placed on Academic Warning the first time they do not achieve Good Academic Standing. Continued warning occurs when the students earn a 2.0 GPA for a given term but the overall GPA remains below a 2.0.
Students will be placed on Academic Probation and do not achieve a semester 2.0 GPA by the end of the Probationary semester will be Academically Suspended for a minimum of one semester.
In addition, any student who earns a 0.0 GPA at the end of any semester may be suspended.
Suspended students may not participate in athletics, live on campus, nor take classes at CCGA during the period of suspension.
Students with extenuating circumstances that have negatively affected their academic performance may file an appeal for immediate readmission with the Scholastic and Academic Standing Committee. Appeals must be received by date designated by the registrar and appeals received after the deadline will be considered only for a subsequent term. Appeals must include a one page personal statement, academic improvement plan and proposed class schedule. Documentation regarding extenuating circumstances is highly recommended. Appeals are considered on a case-by-case basis and the Committee has the right to restrict enrollment and course selection. All decisions are final. A student readmitted on appeal will be placed on Academic Probation. If the student does not achieve Good Academic Standing during this probationary period, the student will be on Academic Suspension for a second time without the opportunity for appeal.
Return to CCGA after Academic Suspension
At the end of one semester of Academic Suspension, a student will petition to the Scholastic and Academic Standing Committee to return to the College. If the request is approved, the student will return on Academic Probation, with an academic contract, developed at a meeting with the student and a representative from the Center for Advising, which outlines the conditions of the return. If the suspended student remains out of school for two or more semesters, the student must reapply to the college. Upon readmission, the student must meet with a representative in the Center for Academic Advising to develop an academic improvement plan/contract.
Learning Support Suspension
Students that fail to complete Learning Support Foundations English/Reading and Mathematics courses after two attempts will be suspended from the college for one calendar year. Learning Support Suspension may not be appealed. A student may be considered for readmission after the one-year suspension if the student can provide evidence that he/she has taken measures to improve his or her skills or can demonstrate through placement testing that improvement has been made since previous enrollment.
Graduation with Honors
Scholastic recognition at graduation will be based on a cumulative grade point average (GPA) calculated on the basis of all work in the student's college career, including any attempted at other institutions. Credit by examination, DSST, CLEP, and AP credit, as well as courses specifically excluded by college policy cannot be used to in the GPA calculation for graduation with honors. The student must complete at least 30 semester hours of course work in residency at CCGA. The specific award, based on the student's cumulative GPA, will be one of the following:
Cum Laude 3.50-3.69
Magna Cum Laude 3.70-3.89
Summa Cum Laude 3.90-4.00
Associate of Science, Associate of Arts and Career Associate Degrees
Students who have maintained an unadjusted Institutional cumulative GPA of 3.75 for all work completed for an associate degree and have satisfactorily completed requirements for graduation will have their diplomas inscribed With Honors in recognition of high scholastic achievement.
A student enrolled for twelve or more hours with a term GPA of 3.50 to 3.99 is a Dean's List Student.
A student enrolled for twelve or more hours with a term GPA of 4.00 is a President's List Student.
All students must submit to the Office of the Registrar a completed Application for Graduation and pay the required graduation fee by the application deadline for the given semester (posted on college website). It is highly recommended that the published Application for Graduation be completed one full semester prior to expected completion of the program. An overall minimum Grade Point Average (GPA) of 2.00 is required for all graduates. All specific degree program requirements, including those regulating minimum GPA in programmatic courses, must be met in addition to the College's graduation requirements.
Baccalaureate candidates must:
- Earn an overall Grade Point Average of 2.0 (C)
- Successfully complete a minimum of 120 semester credit hours
- Successfully complete all courses required in the degree program
- Successfully complete a minimum of 42 general education credits (Areas A - E) as established by the college
- Successfully complete a minimum of 25% of course work (approximately 30 semester hours for most programs) at CCGA and meet any additional program requirements for minimum number of credits to be earned in the major.
- 39 credit hours at 3000/4000 level are required
- Earn a C or better in all AREA F courses
- Meet the State of Georgia requirement for proficiency in United States and Georgia history and U.S. and Georgia constitutions. An explanation of the requirements can be found in the catalog section entitled LEGISLATIVE REQUIREMENT IN HISTORY AND CONSTITUTION.
- Complete wellness or physical education courses, if required.
- Complete all program specific requirements and testing. See program advisor for details.
- Receive formal approval by the faculty after all the grades have been reported to the Registrar.
Associate Candidates must:
- Successfully complete all courses required in a degree program.
- Complete physical education courses, if required.*
- Earn a minimum overall Grade Point Average of 2.0 (C)
- Meet the State of Georgia requirement for proficiency in United States and Georgia history and U.S. and Georgia constitutions. An explanation of the requirements can be found in the catalog section entitled LEGISLATIVE REQUIREMENT IN HISTORY AND CONSTITUTION.
- Complete 20 of the last 30 semester credit hours preceding graduation at the College. Graduation application must be on file in the Registrar's Office prior to completing coursework at another institution.
- Satisfy all financial obligations to the college
- Receive formal approval by the faculty after all the grades have been reported to the Registrar
Additional Associate Degrees
A student may earn multiple degrees and/or multiple programs of study from CCGA. All requirements of each program of study must be met along with the institutional requirements and must include 18 additional credit hours in residence beyond the first degree.
A student may be granted a degree under the requirements specified in the catalog at the time of admission, within a period of 10 years from date of first entry (if a break in enrollment has not occurred), or the current catalog. See individual program requirements for possible age limitations of specific courses.
ACADEMIC INTEGRITY POLICY AND PROCEDURE
Academic and intellectual integrity is expected of all individuals at the College of Coastal Georgia. The College expects students to be honest and present work that is only their own. Scholarship and fairness require that improper work be rejected and that violations be investigated and appropriate sanctions administered.
Academic dishonesty includes plagiarism, cheating, giving or receiving assistance not authorized by the instructor, using one's own prior work, or in any other way presenting work that is not that of the student to whom an assignment was made.
Cheating is using or attempting to use materials, information, or study aids not permitted by the instructor in exams or other assigned work. Cheating can occur by students obtaining materials for tests or assignments not authorized by the instructor, giving unauthorized aid to a student before or during an examination, taking an exam for another student, or submitting significant portions of the same work in two different classes without prior approval by both instructors.
Plagiarism is defined as representing another person's work (including a student's own prior work), ideas, data, or words as one's own or as original. It is expected that all work must properly credit sources of information. Instructors should explain to students their expectations with respect to sourcing and documentation.
Students may not sell papers or additional services that assist other students in their creation of academic work for course requirements. Students who are not enrolled in a particular course, but who assist students in completing work for a course, may still be found in violation of the student academic honesty policy.
The following process outlines the steps taken to resolve issues of academic dishonesty. This process is centered on the faculty member's right to manage the classroom environment and administer course grades as well as the student's right to due process if accused of misconduct.
It is important that at the start of every semester faculty state to the class and in the syllabus the importance of academic integrity. Examples of cheating or plagiarism should be given to students. Faculty should also include on their syllabi the description of the process of resolving questions of academic integrity and honesty. This description should include the sanctions the instructor will impose for academic dishonesty in his or her course if the accused student accepts responsibility and chooses to handle the matter internally. These penalties, however, may not include a final grade of F in the course in question. This penalty can be assigned only by the Conduct Board.
Classroom instructors initiate the academic integrity process. Upon suspicion of an instance of academic dishonesty, the faculty member must inform the student of his or her concerns through the Academic Integrity Incident Report (Appendix A) within five business days and ultimately file a copy of the Academic Integrity Incident Report with the Dean of Students, acting as Chair of the Conduct Board, within two business days after meeting with the student.
At the point that the faculty member shares his or her concern with a student, a student may accept responsibility for his or her actions and allow the faculty to levy a sanction that should be described on the course syllabus. In a case where a student accepts responsibility and the faculty member’s sanction, the Academic Integrity Report remains on file with the Dean of Students for future reference in case of a repeat offense by a given student. If the student does not accept responsibility, the faculty member advises the student that the incident will be referred to the Dean of Students and within one business day, the faculty member submits the Academic Integrity Incident Report to the Dean of Students and requests that the Dean take action.
It should be noted that if a student (complainant) initiates a report of academic dishonesty of another student to a faculty member, the faculty member is obligated to follow the same process as outlined above and submit a report to the Dean of Students.
In cases where a student (complainant) reports another student, the faculty member outlines the details of the incident as reported by the complainant along with any additional information the faculty member may have regarding the accusation. The complainant needs to be identified on the report and is permitted to submit a report that is attached to the Academic Integrity Incident Report.
Upon receiving the report, the Dean of Students schedules a date for a hearing. The student, faculty member, and, if appropriate, the complainant will receive a minimum of a three-day advance notification of the hearing date and time along with a copy of the report. At the hearing, the Dean of Students reads to the student the charges and the student presents his or her perspective on what happened. At that point, the Dean of Students and members of the Conduct Board may ask questions, first of the faculty member and second, of the student(s).
After questioning is completed, the Conduct Board goes into executive session to discuss the issue and then votes responsible or not responsible.
If the finding is responsible, the Conduct Board must decide a sanction. Sanctions may include one or all of the following:
- Academic warning - The Dean of Students sends a letter to the student (and a copy to the faculty member) stating that the student is found responsible for the alleged act. However, this finding is not used to determine the student's grade. A copy of the letter will be placed in the student's permanent file.
- Failing grade for the assignment - The Dean of Students informs the instructor that a grade of zero should be assigned to that part of the course in question. The final course grade is to be determined as described in the syllabus with the zero included in the grade calculation. This assigned grade of zero may not be appealed.
- Failing grade for the course - The Dean of Students instructs the faculty member to assign a course grade of F to the student(s) in question. This grade may not be appealed.
- Academic suspension - For repeat offenses, a student may be recommended for academic suspension. This recommendation will be sent to the Vice President for Student Affairs (VPSA), who will make the final decision on whether a student will be dismissed from the College. The decision of the VPSA may not be appealed to the President of the College.
A student may submit a letter of appeal to the VPSA within five business days of receiving a decision letter from the Dean of Students (on behalf of the Conduct Board). The appeal to the VPSA is not to rehear the matter, but rather must illustrate re-consideration of the sanctions based on missing evidence or the failure of the faculty or Conduct Board to follow the hearing process outlined above. No additional appeals are available once the Vice President for Student Affairs renders a decision.
Recordings of the hearing of the Conduct Board will be made and, if a grade adjustment or academic suspension is the resulting sanction, the results will be filed in the Office of the Registrar. All reports will be filed under the student's conduct record in the Office of Student Affairs.
A student found responsible for a violation of the academic integrity policy may not appeal the grade for that particular course under the Student Academic Appeal Policy. However, a final grade appeal that does not involve a violation of the academic integrity policy may be made to the appropriate academic dean according to normal procedures. A copy of the Student Academic Appeal Policy can be found (on the CCGA website) in the College catalog posted online as well as in the Student Code of Conduct.
Appendix A: Academic Integrity Incident Report
Student Name(s) and Student Identification Number(s):
Course where incident occurred: ______________________________________________________________________________
Reporting Faculty Member ______________________________________________________________________________
Reporting Faculty Member's Email and Phone Number: ______________________________________________________________________________
Student Complainant Name and Email: ______________________________________________________________________________
Student(s) are accused of: ______________________________________________________________________________
Incident Narrative: (please attach to this report)
Student meeting with faculty member occurred (date/time):____________________________________________________________________
Student has accepted responsibility (circle one): Yes No
If Yes, penalty assigned _____________________________________________________________________________
Student signature accepting responsibility: _____________________________________________________________________________
If No, the incident as follows: (attach narrative)
The following section is to be completed by the Dean of Students:
Referred to Dean of Students for Conduct Hearing: ______________________________________________________________________________
Date of Hearing: ______________________________________________________________________________
Member(s) of Conduct Board: ______________________________________________________________________________
Findings of Conduct Board: ______________________________________________________________________________
Students at the College of Coastal Georgia are expected to conduct themselves responsibly and to pursue their studies with integrity. By enrolling at the College of Coastal Georgia, students agree to comply with the College's rules and regulations as described in the CCGA Student Handbook.
The students of the College of Coastal Georgia have established a precedent of exemplary behavior as members of the college and civic community. Individuals and groups are expected to observe the tradition of decorum and behave in no way which would precipitate physical, social, or emotional hazards to other members of the college community.
Any student, faculty member, administrator, employee, or visitor acting individually or in concert with others, who clearly obstructs or disrupts, or attempts to obstruct any teaching, research, administrative, disciplinary, cultural or public service activity, or any other activity authorized to be held on the College of Coastal Georgia campus is considered by the College to have committed an act of gross irresponsibility and shall be subject to disciplinary procedures, possibly resulting in dismissal or termination of employment.
Students may be accountable to both civil authorities and to the College for acts which constitute violations of law and the CCGA Student Code of Conduct as outlined in the CCGA Student Handbook.
The College reserves the right to take necessary and appropriate action to protect the safety and well-being of the campus community.
STUDENT ACADEMIC APPEAL POLICY
A student may appeal a grade assigned by a faculty member or the interpretation or application of an academic policy by an academic administrator, including issues related to intellectual diversity. Prior to filing such an appeal, the student should review the section entitled Alternative Dispute Resolution in this catalog. Students wishing to file an academic appeal must follow the steps below.
- Review the situation with the instructor or academic administrator who is responsible for the grade or academic policy interpretation.
- If the issue is not resolved, the student may submit an appeal in writing to the supervisor of the faculty member or administrator, with a copy to the faculty member/academic administrator. The letter must include all points which the student considers to be pertinent to the appeal. Additional points may not be later considered if they are not in the initial letter of appeal. (Students wishing to prepare written appeals may seek the assistance of college staff in the preparation of the appeal documents.) The written appeal must be sent to the supervisor within fifteen calendar days of the first class day of the term immediately following the term in which the event occurred. The supervisor of the faculty member or administrator will issue a decision in writing with a copy to the student and to the faculty member/administrator. The correspondence must give specific reasons for the decision and must be completed within twenty-one calendar days of the date of receiving the student's written appeal.
- A student who believes that the appeal was decided in an arbitrary, capricious, discriminatory or unfair manner at the supervisor's level may appeal in writing to the Vice President for Academic Affairs of the college unless it is the Vice President for Academic Affairs' decision that is being appealed. Appeals to the Vice President for Academic Affairs must be in writing, must be made within fifteen calendar days of receiving the appealed decision and must contain all germane points. As in step 1, additional points may not be considered if not included in the written appeal. The written appeal must indicate specifically why the student believes that due process was not exercised at the previous level. The Vice President for Academic Affairs will review the appeal, examine the facts, and render a decision within twenty-one calendar days of receiving the second level appeal.
- Appeals of decisions made by the Vice President for Academic Affairs of the college may be made in writing to the President of the college within five calendar days after receiving the decision of the Vice President. The President will, within seven calendar days, appoint a committee composed of three members of the faculty of the institution or utilize the services of an appropriate existing committee. This committee shall review all facts and circumstances connected with the case and shall, within ten calendar days, submit its findings and report thereon to the President. After consideration of the committee's report, the President shall, within five calendar days, make a decision which shall be final so far as the institution is concerned.