Travel Policies and Documents
The State Accounting Office has revised the Georgia Travel and Expense policy. The University System of Georgia implemented the changes effective October 1, 2012.Please contact Jennifer Palmer at 912.279.5745 or Chastity Knowles at 912.279.5752 in the Business Office if you have any questions.
Key Changes in the new State Travel Policy |
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New Travel Expense form must be used, all travel dated after October 1, 2012 submitted
on the old form will be returned. |
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Travel Expense Statements must be submitted to the Business Affairs Office within
45 calendar days of the date of return. |
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For overnight trips, traveler will receive 75% of allowable per diem on day of departure
and return regardless of depart and return times. |
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For non-overnight trips, travelers will receive 75% of a full day’s per diem
if travel is more than 50 miles from home, and are away for more than 12 hours (previously
13 hours.) |
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Out-of-state travel per diem will now include the $5 incidental. |
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For air travel, reimbursement for only one (1) checked bag is allowable. If
additional baggage is needed for business purposes, the business purpose must be
explained. |
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Business Class flights are reimbursable for international travel only when a non-stop
portion of the flight exceeds 10hrs. |
Travel Tips
- Airline tickets may be direct billed to the College by contacting The Travel Service on St. Simons Island at (912) 638-6888. A Travel Authorization must be on file.
- It is recommended to make hotel reservations directly with the hotel property as opposed to using online travel sites like Expedia or Travelocity. Using these services, you are not guaranteed to have taxes waived and could result in non-reimbursable expenses.
- All reimbursements must include ORIGINAL ITEMIZED RECIEPTS; a customer's copy of a charge slip is NOT an itemized receipt.
- Travel expense checks will no longer be held for pick up in the Bursar’s office. Your travel may be reimbursed via direct deposit (form below) or the check will be mailed to your home address provided on the travel expense form.
All Mileage/Travel reimbursement must meet the following criteria
- Office and Home addresses must be completed at the top of the Expense Statement.
- Daily personal commute miles from residence to work (one-way) must be filled in.
- Dates AND times must be completed in the meal sections.
- When completing the Personal Vehicle Mileage section, the following
rules apply.
- Origin/Destination must specify either Home, Main, or Camden (or other specific location if traveling away from campus)
- Commute (and personal if any) miles MUST be entered when not leaving or returning directly to and from Campus.
- Employees should use methods such as Google maps or MapQuest to calculate actual travel distances. A copy of the results must be attached.
Georgia In-State Per Diem Rates