USG SHARED SERVICES

University System of Georgia Shared Services –
A College of Coastal Georgia Overview

What is "Shared Services"?

Shared Services is the consolidation and streamlining of the University System of Georgia's administrative support functions to ensure the most efficient and effective service delivery possible.

What does this mean for the USG?

CCGA and 33 other USG institutions will be supported by a Shared Services Center in Sandersville, Georgia.  The Shared Services Center will:

• Provide a unified PeopleSoft Financials database that will support all 34 institutions.
• Provide a unified ADP Human Resources/Payroll database that will support all 34 institutions.
• Provide a unified billing service to collect insurance premiums for USG Retirees and COBRA participants.

What does this mean for CCGA?

Some of our administrative processes will change on July 1, 2009.  The consolidation of services across the USG means that common practices and procedures for all institutions must be implemented.  Some specific examples are

• Paper paychecks will be mailed from a central paycheck processing station. 
  (Direct deposits will not change -- they will remain as they are today.)
• Retirees and COBRA participants will no longer make payments for insurance coverage to CCGA.  Payments will be made to Shared Services/ADP.
• The timing of payroll processing will become standardized because 34 institution payrolls must be processed at the same time.
• Pay dates will be the same at every institution.

I am a bi-weekly paid hourly employee.  What does this mean for me?

• IF YOU RECEIVE A PAPER PAYCHECK YOU WILL NOT BE ABLE TO PICK IT UP ON CAMPUS.  Paychecks will be mailed the day before payday from an ADP processing center.  We cannot guarantee that they will arrive on payday.  We STRONGLY RECOMMEND that all employees establish direct deposit for their paychecks.  You can establish direct deposit of your paycheck (and travel/expense reimbursements) through Employee Self Service at http://www.ccga.edu/faculty/HumanResources/EmployeeSelfService/.  Please contact Human Resources at 65740 if you need assistance.
• You will not have a paper timesheet; you will keep track of your hours on a computer. Campus Safety and Plant Operations will have time clocks.
• Your online Self Service access for paycheck and benefits information will look different, and you will be issued a new user ID and password.

I am a monthly paid salaried employee.  What does this mean for me?

• Your pay date will still be the last working day of the month.
• You will not submit a paper leave request for paid leave time taken.  You will submit this information online.
• Your online Self Service access for paycheck and benefits information will look different, and you will be issued a new user ID and password.
• IF YOU RECEIVE A PAPER PAYCHECK YOU WILL NOT BE ABLE TO PICK IT UP ON CAMPUS.  Paychecks will be mailed the day before payday from an ADP processing center.  We cannot guarantee that they will arrive on payday.  We STRONGLY RECOMMEND that all employees establish direct deposit for their paychecks.  You can establish direct deposit of your paycheck (and travel/expense reimbursements) through Employee Self Service at http://www.ccga.edu/faculty/HumanResources/EmployeeSelfService/.  Please contact Human Resources at 65740 if you need assistance.

Additional information will be provided as it becomes available.  Please check this web site frequently for updates.